HOA and Community Gym Equipment and Design

From the reserve study, approved by board vote, usually against a replacement schedule that assumes a 7 to 10 year life for cardio equipment and 15 or more years for selectorized strength. Because the spend has to be defensible to residents paying for it, quotes are itemized for adoption as-is, include clear replace-versus-repair guidance, and can be phased when reserves only cover part of the room in the current cycle.

These rooms have no attendant and no waiver at the door, so the specification is written around that. Selectorized strength with enclosed weight stacks is favored, heavy free-weight configurations are limited or avoided where the association insurer objects, and emergency egress and circulation are verified after equipment placement rather than on the drawing. Posted rules, an emergency phone and clear equipment instructions are part of the same picture and are worth raising with your carrier.

Plan on 7 to 10 years for cardio and 15 or more for selectorized strength, with the caveat that usage rate matters more than age. A treadmill in a 300-unit community accumulates hours far faster than one in a 60-unit building, and parts availability rather than mechanical failure is often what ends a machine's serviceable life. Preventive maintenance materially extends both.

Yes, and for management companies that is usually the point. One equipment package across a portfolio keeps budgeting predictable, makes replacement parts interchangeable between sites, and means a new board or a new manager inherits a documented standard rather than a room nobody has records for.

Thirty days from the proposal date, unless it is executed sooner. Prices exclude sales and use tax, freight, and similar charges, and tax is determined as of the taxable event — delivery or installation — rather than the quote date. Equipment lead times move independently of the quote validity, so a quote accepted on day 29 does not hold the manufacturer pricing or the schedule that existed on day one. If a decision is going to take longer than a month, tell us and we will re-quote rather than let it lapse.

The manufacturer. New equipment carries the manufacturer’s own limited warranty, which we pass through to you, and the manufacturer’s published warranty controls over any summary shown on a proposal. What Fit Supply warrants directly is its own installation workmanship, for one year from completion. Used equipment is warranted only to the extent of its condition tier. Extended coverage may be available for purchase on some new and used products, and applies only if it is stated on your quote or in a separate warranty document.

Tell us as early as you can and we will re-sequence rather than deliver into an unfinished room. Where product is held at your request more than ten days past the installation date, a storage fee applies; held beyond thirty days, a 25% restocking fee applies as well. Those are the contract terms, and they exist because held equipment occupies warehouse space and gets handled twice. A date moved a week ahead of time normally costs nothing; a truck turned away on the day does.

Yes. Title remains with Fit Supply until we are paid in full, and our terms grant a purchase-money security interest under the Uniform Commercial Code in the products and their proceeds. In normal circumstances no buyer ever encounters this — it exists so that unpaid equipment does not simply become someone else’s asset, and it is a standard protection for a supplier who orders equipment against a deposit. It does not affect your use of the equipment once the invoice is settled.