Case Study
A Lavon HOA Fitness Center, Cleared and Re-Equipped in One Project
The Old Room Removed, Then Star Trac Cardio and Nautilus Instinct Strength, With Maintenance on the Same Order
This is a real Fit Supply HOA community fitness center in Lavon, Texas, east of Dallas beside Wylie, told at full length.
The photographs below are real install-day documentation — not a staged photoshoot. If a frame shows a stray tool, an unracked weight or a corner not yet tidied, that is what a real install day looks like, not a flaw in the finished room.
The Lavon Community Gym
An HOA room is bought by a board and used by everyone
A community fitness center in a homeowners association has an unusual buyer. The people approving the spend are volunteers on a board, answerable to every household paying dues, and the people using the room range from a teenager to a retiree, with nobody on staff to show them how anything works. The room has to be defensible on paper and safe to use without instruction.
This association in Lavon, east of Dallas, replaced its fitness center in one project rather than a machine or two at a time: the old equipment out, the new room in, and the maintenance plan set up on the same order.
Clearing the room first
The project started with removal. The existing equipment was taken out and disposed of, with the exception of the pieces the community chose to keep. Removal on the same order as the new equipment matters more to an association than to most buyers: one contractor and one schedule rather than two, no stretch where the old room is gone and the new one has not arrived, and no separate disposal invoice for the board to approve after the fact.
Selectorized strength for a room nobody supervises
The strength line is Nautilus Instinct — a leg press with calf raise, leg extension with leg curl, a multi-press that adjusts from 0 to 80 degrees, inner and outer thigh, and lat pulldown with low row. Five machines cover the whole body, four of them pairing two movements on one enclosed weight stack, which is the specification an unstaffed room wants: a resident sets a pin and the machine controls the path, with no plates to load and nothing to drop.
Two TKO functional trainers give the room its cable work, alongside a TKO vertical knee raise and power tower, a multi-ab bench, a seated preacher curl and four multi-adjustable benches. The free weights are there for the residents who want them and are kept on racks rather than on the floor: a TKO three-tier dumbbell rack, two five-bar racks of fixed barbells from 20 to 110 lb, Olympic plates on two plate trees, a kettlebell rack on a power-cage upright, a stability-ball rack and a wall-mounted mat rack.
Cardio along the windows
The cardio is Star Trac 4 Series — three treadmills, two cross trainers, two recumbent bikes and an upright bike — set along the window wall, so the view is the community outside rather than a mirror. Recumbent bikes are a deliberate share of that line in a residential room: they are the machine an older resident, or anyone coming back from an injury, will actually use, and in an association those residents are paying for the room too.
Maintenance on the same order as the equipment
The order included a quarterly preventive maintenance agreement, so the room was on a maintenance schedule from the day it opened rather than after its first breakdown. For a board that is the difference between a predictable line in the annual budget and a run of unplanned repair approvals, and in a room with no staff a scheduled technician visit is often the only time anyone inspects the equipment closely. Preventive maintenance like this is performed by our own technicians in Texas and Arizona — see service and preventive maintenance.
What another association can take from it
Three decisions transfer to almost any HOA room. Replace in one project where the reserves allow it, because removal, installation and the room’s closure are shorter done once. Specify selectorized strength first and free weights second, on racks. And put maintenance on the same approval as the equipment, so the board votes once on what the room will cost to own rather than only on what it costs to buy. Our HOA and property management page covers how boards fund and phase a refresh when reserves only stretch so far, and every room starts as a drawing — fitness facility design and layout.
What a room like this is specified against
The layout is checked against the ADA Standards first — 30 by 48 inches of clear floor space at every station and a 36 inch route through the room — because moving a machine on paper costs nothing and moving it after delivery does. ACSM’s 25 to 50 square feet per station sets how much the room can hold; IBC Table 1607.1 sets what the floor can carry, 100 pounds per square foot for fitness use, and both are settled before the quote. Treadmills run on a dedicated 120 volt, 20 amp circuit apiece, and those circuits are marked on the plan with the machines.
In short
A homeowners association in Lavon, Texas replaced its community fitness center in a single project rather than a few machines at a time. Fit Supply removed and disposed of the existing equipment, apart from the pieces the community kept, then supplied and installed the new room — 8 Star Trac cardio machines along the windows, a 5-machine Nautilus Instinct strength line, 2 TKO functional trainers and racked free weights — with a quarterly preventive maintenance agreement on the same order.
Part of what we do on fitness facility design and layout.
Common questions about this project
Was this a real Fit Supply project or a reference example?
A real one: removal of the existing equipment, then supply, installation and preventive maintenance of a community fitness center for a homeowners association in Lavon, Texas, on a real billed order with a real installation date. The association is described by city and facility type rather than by name, as every client on this site is unless they have chosen to be named.
Should an HOA replace its fitness room all at once or in phases?
All at once where the reserves allow, because removal, delivery, installation and the room’s closure each happen once rather than two or three times. Where they do not, phase it so each stage leaves a usable room — cardio in one cycle, strength in the next — and quote the whole room up front so the board can see the end state it is funding toward.
What equipment is safest for an unstaffed HOA gym?
Selectorized strength with enclosed weight stacks first: the resident sets a pin, the machine controls the movement, and there are no plates to load or drop. Free weights are fine where the association’s insurer allows them, kept on racks. Recumbent bikes and cross trainers widen the room for older residents, and posted rules and clear equipment instructions belong in the same plan.
How much space should each machine have in a community gym?
Plan clearances before choosing equipment. A common planning standard is the 2010 ADA Standards’ clear floor space of 30 by 48 in beside at least one machine of each type, on an accessible route, with walkways kept clear behind treadmills. In a small amenity room those clearances, not the equipment list, usually decide how many pieces fit.
Do you maintain HOA equipment after it is installed?
Yes, in Texas and Arizona, with our own technicians — this association’s order included a quarterly preventive maintenance agreement. Elsewhere, service is coordinated through our partner network. See service and preventive maintenance.